![]() WestFax works with our clients to ensure they’re maintaining full compliance with HIPAA whenever they send or receive faxes using such devices. ![]() Check regularly for updates and make sure your devices have the latest versions installed. Many of the copiers and MFPs in use today require periodic updates to their drivers and TLS versions. By requiring authentication prior to printing from an MFP, your organization can maintain logs of all activity, enabling you to monitor and audit access to PHI. There is another important benefit, though. The first benefit of such measures is obvious: it prevents the wrong people from getting at patients’ confidential information. Many devices allow for authentication prompts to guarantee that only authorized personnel can print from MFPs that have access to PHI. #5: Use Authentication for Secure Printing That means not allowing documents to sit unattended and/or destroying physical copies of documents when they are no longer needed. If you do choose to print out paper documents, though, make sure your staff is trained to handle them with extreme care. Secure cloud fax also makes it easy to send and receive using an MFP. The great thing about a secure cloud fax service is that it’s so versatile, allowing for conveniences like fax-to-email or browser-based transmission and receipt. Many companies rely on HIPAA compliant cloud fax to send and receive information. #4: Handle Paper Documents with Appropriate Care By applying physical and technical security measures to the hard drive on your copier or MFP, you can avoid these kinds of risks. Many HIPAA violations occur when information is inadvertently left on hard drives or other devices, without proper attention to destroying the data when it is no longer needed. If you’re using an MFP that includes its own hard drive, be sure that it is fully secured. By preventing users from making untraceable electronic copies, you can avoid at risk altogether. That exposes you to risk of a potential HIPAA violation. At that point, your organization has no control over what happens to the information. By disabling access to these ports, covered entities can protect against incidents in which an electronic copy of PHI may be copied to a portable device. Most MFP’s include USB ports, SD card slots, or other means of inserting removable storage media. #2: Disable the Use of Removable Media in your MFP Many healthcare facilities locate MFPs in locked rooms or back offices that are only accessible to approved staff. #1: Restrict Physical Access To Your MFPĪccess to any device that transmits, receives, or stores protected health information (PHI) should be restricted, such that only authorized users can access that information. By following the following simple guidelines, you can ensure that the information that you send and receive via your MFP is kept fully secure and confidential. This article will address the key steps required to ensure that you’re using your MFP in a manner that fully complies with the HIPAA Privacy Rule. That includes your multifunction printer (MFP). Whether office-bound or road warrior the PamFax application provides the flexibility to adapt to all your fax requirements.If your organization is a so-called “covered entity” subject to HIPAA, it’s essential that all aspects of your business be HIPAA compliant. ![]() Unlike email fax offerings, PamFax documents are securely delivered directly to the application, avoiding email or printed fax machine delivery. Subscription plans combine an inbound fax number in one of 31 countries with unlimited received pages. ![]() Send/receive faxes across multiple platformsįor businesses who find they need to fax a document PamFax offers a universal fax-on-demand, cloud-based service that sends faxes worldwide. Subscription plans for inbound numbers in 31 countries with unlimited inbound fax pages PamFax Credit packs start at $13 credit does not expire No credit card or payment required to sign up Free registration includes 3 outbound pages and one month inbound fax number Create and use custom cover page templates Send photos from your iPhone or iPad and documents from Dropbox, Box, Google Drive & OneDrive Easily fax anywhere from anywhere worldwide in four or five steps See introductory offer for new users below. Sign in with your existing PamFax account or create a new account for free. Send/receive faxes, access received and sent fax archive manage your PamFax account PamFax turns your iPhone or iPad into a complete worldwide fax solution. ![]()
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